Privacy Policy

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Privacy Policy

Last updated on 23 May 2018 

Your privacy is important to us. In this policy we set out how SID collects, uses, processes and protects the data that you provide to us. We encourage you to read the policy carefully to understand our practices regarding your personal data. We will update our privacy policy from time to time. The latest version of our privacy policy can always be found on this page. As of 25 May 2018, we will keep track of the changes we make. These can be found in section 14 of our privacy policy. If you have any questions or comments regarding our privacy policy, please contact info@sidint.org

In this policy:

1. Who are we?

2. Which data protection regulations do we comply with?

3. Who deals with our data and privacy matters?

4. What data do we collect, and why? Where do we store it, and for how long? And who has access?

5. Where do we store and how do we secure your personal data?

6. Will we share your information with anyone?

7. Can you check if we hold any information on you?

8. Can you access the information we hold on you?

9. Can we change or update your information?

10. Can we remove your data from our systems?

11. Can you object to us processing your data?

12. What can you do in case your privacy rights are violated?

13. What are data breaches, and how do we deal with them?

14. Updates to our privacy policy

15. What about links to and from our site?

16. Can you contact us for more information about this privacy policy?

1. Who are we?

The Society for International Development (SID) is a registered association in Italy. Our registered address is Via degli Etruschi, 7 CAP 00185, Roma, Italia, , Fiscal Code n. 80411620588.

2. Which data protection regulations do we comply with?

Our privacy policy is in accordance with the EU General Data Protection Regulation (GDPR), which applies to all EU member states as of 25 May 2018. The GDPR aims to better protect the personal data of all EU citizens and therefore affects all EU organisations and non-EU organisations doing business in EU countries. Regardless of whether you are an EU or a non-EU citizen: we will treat your personal data in the same, confidential manner.

3. Who deals with our data and privacy matters?

Some organisations and companies are required to appoint a Data Protection Officer. We are not. Instead, we put together a special team dealing with privacy issues. That team includes representatives from finance, management, human resouces. You can reach the team at info@sidint.org.  Our main contact person is Stefano Prato. He can be reached by telephone at +39 06 4872172.

4. What data do we collect, and why? Where do we store it, and for how long? And who has access?

We may collect and process the following data about you:

Information that you provide by filling in forms on our website (www.sidint.net). 

When you subscribe to our newsletter, we ask you for your email address, which we will use to contact you via our newsletters. After you have subscribed, you will receive an email asking you to confirm your subscription. We will store your personal data in our external email database, which is only accessible by our communications and ICT departments. Your data will be saved for a maximum period of twenty years; after that your data will be permanently deleted from our system. We lawfully process this information on the basis of consent and performance of contract; meaning you have given us permission to process this data and you have requested a service which we deliver to you. In addition, we process your information on the basis of legitimate interests pursued by SID(personalisation and general audience analysis help us deliver a better service).

When you register to our website in order to become a member of SID, we ask you for your name, last name, email address and postal address and country of residence. Country of residence is relevant as the membership fee may vary depending on whether you are based in a OECD or non OECD country. In the latter case as well as for students, fees are lower. The postal address is used to send toeachmember a print copy of the SID Journal 'Development' during the first year of membership. From the second year onwards, SID members can access the journal online and receive a print copy  only upon their request. More detailed information about SID membership conditions and benefits are available here. By becoming member of SID, your contat details will be stored in our membership database which is accessible to all SID staff members. We  use the database to invite members to renew their memebrship, and to send the SID Journal 'Development' and possible other specific publications of SID. The data we store in our contact database will be saved for a maximum period of twenty years; after that your data will be permanently deleted from our system.

Additionally we may keep your contact details in case you have been in touch with or provide your business card to our staff members, or you have attended as speaker or participant an event organized by us. We may contact you via email  for your permission to store your business contact details in our contact database. Those details may include your name, phone number, email address and organisation. Our contact database helps us store all business-related contact details of people in our network in one place. It is basically like a phonebook, which can be consulted by our staff members if they need the contact details of a specific member of our network. We also use the database to send invitation for events or specific publications to targeted groups. That database is accessible to all SID staff members. The data we store in our contact database will be saved for a maximum period of twenty years; after that your data will be permanently deleted from our system. We lawfully process this information on the basis of consent; meaning we only include your details in our database if you give us permission for that.

5. How do we secure your personal data?

In section 4 of our privacy policy we outline the places where we store your data and who has access. In all those cases, we take great care in holding your information securely. Our contact database is stored on-premise where business security measures, on-site and off-site encrypted backups and internal guidelines for staff are in place to protect your data. Other data that we collect from you may be transferred to and stored in external systems, some of which are outside the European Economic Area (EEA). Examples are our email database (CiviCRM), email marketing campaign system (MAILCHIMP), our social media platforms, our website content management system. These are all GDPR-compliant. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps necessary to ensure that your data is treated securely and in accordance with this privacy policy. Please note that transmission of information via the internet is never completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the sites where we host your data – so any transmission is at your own risk. Once we have received your information, strict procedures and security features are in place to prevent unauthorised access.

6. Will you share my information with other parties?

We do not share your personal information with our partners, funders or third parties – unless we have your explicit permission or disclosure is required by law.  In some cases, we may use third parties to process your information. On these occasions, we will require that these third parties comply strictly with our policy and will prohibit the use of your personal information for their own business purposes.

7. Can you check if we hold any information on you?

Yes, you can. If you want to know whether we hold any information on you, please email us at info@sidint.org.

8. Can you get a copy of the information we hold on you?

Yes, you can. You can request access to the information we hold on you by emailing info@sidint.org. We will then submit a full copy of your details to the email address you provide to us within 30 days after your request. You may also ask us to send a copy of those details to another party. In both cases, no fees will be charged to you. If you are subscribed to one or more of our newsletters, you can view your subscription details by clicking the link at the bottom of any of the newsletter issues you have received from us.

9. Can we change or update your information?

Yes, of course. If any information we hold on you is incomplete or incorrect, please inform us by contacting info@sidint.org.

10. Can we remove your data from our systems?

Yes, you have the right to be removed from our data systems – unless we are required by law to keep some of your data. For example: we may be legally obliged to keep personal data relating to tax matters. If you want to be removed from our systems, please contact us at info@sidint.org. We will answer your request for removal within 30 days after you have contacted us. Please note that we will take utmost care of deleting your details everywhere, but that we may need to keep some of your data in (parts of) our systems if we are legally obliged to or if other legal grounds apply, such as legitimate interests.

11. Can you object to us processing your data?

Yes, you can. If you feel our grounds for processing your data are not legitimate, you have the right to object. You can contact us at info@sidint.org.

12. What can you do in case your privacy rights are violated?

If you feel we do not respect your privacy rights, please contact us at info@sidint.org. If we haven’t adequately addressed your request to respect your privacy rights, or if you become aware that there is a data breach (see section 13) on our end, you may notify the Italian Data Protection Authority or the data protection authority in your country. In case of a data breach, we would of course be happy if you would notify us too, by contacting info@sidint.org.

13. What are data breaches, and how do we deal with them?

A data breach is an incident where the confidentiality, integrity or availability of personal data has or may have been compromised. If we encounter a data breach on our end that poses a risk to the personal data we store, we must notify the Italian Data Protection Authority within 72 hours of becoming aware of the data breach. In case the data breach poses a serious threat to the safety of your personal data, we will notify you too – provided the contact details we hold on you are correct and up-to-date.

14. Can you see the updates of our privacy policy?

Yes, you can. Any changes we may make to our privacy policy after 25 May 2018 will be posted here. So far, no changes have been made to latest version version 1.1 of our privacy policy (dated 23 May 2018). Unless we make fundamental changes, we reserve the right to change our privacy policy without prior notice.

15. What about links to and from our site?

On our website (www.sidint.net) you may find links to other websites, or you may have been referred to our website via another website. Please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. We recommend you to check the privacy policies of these website before you submit any personal data on those websites.

16. Can I contact you for more information about this privacy policy?

Of course. If you have any questions or comments regarding our privacy policy, please contact info@sidint.org or call us at +39064872172Imprint

 

Imprint - Legal Address

Society for International Development (SID), Via degli Etruschi, 7, CAP 00185, Rome, Italy

Tel: (+39) 064872172 | Fax: (+39) 064872170 | E-mail: info@sidint.org

Fiscal Code: 80411620588

Register of Associations: n.282 1.978

Managing Director, International Secretariat: Stefano Prato

President, International Governing Council: Larry Cooley

 

 

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